Adding Faculty and Staff Profiles to Drupal

When adding faculty and staff, there are numerous tasks to be done. We recommend opening five tabs in your browser as you will be moving to and fro from these tabs:

• People Finder
• Media Library
• Employee Profiles
• Content
• The Faculty Staff page to be updated.

STEP 1: RETRIEVE UTCID IN PEOPLE FINDER (The link can be found under “Quick Links” in the main navigation of utc.edu.):

1. You will need the employee’s UTCID. Go to People Finder and log in.
2. Search the person’s name.
3. Get their UTC ID.

STEP 2:  UPLOAD IMAGE TO THE MEDIA LIBRARY:

1. Upload their image.

STEP 3: CREATE THE EMPLOYEE PROFILE:

1. Create a custom employee block for the employee.
2. Enter all the necessary info and select their image that you uploaded to the Media Library.
3. For faculty, it is ABSOLUTELY CRITICAL that you enter their UTCID, their Organizational Section AND select “UTC Active Employee” under the Employee Status.
4. Open “Additional Info” accordion.
5. Add the location and contact information.
6. If this is a faculty member, you will need to retrieve their profile that the Digital Measures feed provides. See Step 4 for this, otherwise skip to Step 5.

STEP 4: GET THEIR DIGITAL MEASURES LINK:

1. Go to the admin content page
2. In the Title field, enter the employee’s last name or UTCID and click “Filter”.
3. If it shows up, do the following:
   • It will likely be in Draft mode, so you will need to publish the profile first. In the “page meta description” you can copy their name and any info you may have, but DO NOT copy their UTCID. This information is what shows in Google searches.
   • Copy the URL of the person’s Digital Measures profile.
   • Go back to the Employee’s Profile that you created in STEP 3.
   • Under “Additional Info”, scroll down to the Employee’s Website fields.
   • Paste the link into the URL field. MAKE SURE there is not an extra space after the link as this will throw a 404 error.
   • Type “More Info” in the Link Text field.
   • Save your work.

4. If it does NOT show up, do the following:
   • Add a task to the TDX ticket.
   • Assign one of the developers to run the Digital Measures script.
     • Run on test first
       
       ddev drush @utccloud.test migrate:import utccloud_dm
       
       
     • If everything passes on test, run the same commands on production
       
       ddev drush @utccloud.prod migrate:import utccloud_dm
       
       
     • On the Drupal side
       • Under “Content” find the new faculty member added by digital measures by their UTC ID.
       • The link should look something like this example: ppd547-School of Nursing-Chris-Smith, click to edit their page.
       • Publish their page.
       • Go to UTC People and link to their new page.
       • Go to the faculty page they are listed on and republish that page.
   • When this task is complete, repeat STEP 4.

STEP 5: ADD THEM TO THEIR STAFF/FACULTY PAGE:

1. Navigate to their Staff/Faculty Page.
2. Click Layout to edit the page.
3. Open the Employee Block you want to add the employee to or add “Employee Block”
4. Click on “Select Employee”
5. In the name field, type in their last name.
6. Click on the employee’s image and click “Select Employee Block” then “Use Selected.”
7. You can drag and drop the employee anywhere in this window with the cross-hatch by their name.
8. Click Update.
9. If this is a faculty member, click on the “More Info” button to ensure that the link is correct.

STEP 6: UPDATE YOUR TDX TICKET.

NOTE: Always double-check your work.

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Video tutorials:

Part 1:

Part 2: